📋 Available on: Startup, Growth, Enterprise, Agency, and Custom plans
What are Collections?
Collections help you categorize and manage your user-generated content with custom tags. Whether you're organizing content by product lines, seasonal campaigns, color palettes, content types, geographic locations, brand initiatives, hashtags, or social profiles, Collections give you the flexibility to structure your UGC library exactly how you need it.
Creating a Collection
Click the Bookmark icon below the asset you want to use to start your new Collection.
Give your new Collection a name in the space provided.
Click on Create: {collection_name}
Note: Creating a collection will automatically create a Collection view for this specific UGC tag.
Adding an Individual Asset to a Collection
Click the Bookmark icon below the asset you want to add to your Collection.
Select your Collection from the list.
Tip: Use the search feature to quickly find a specific collection. There is also a "Recent" section to add content to recently used collections faster.
Adding Multiple Assets to Your Collection at the Same Time
Hover over any asset and click the checkbox in the top left corner.
Continue selecting the other assets you want to add.
Click Edit Attributes and choose Set Collections from the action bar at the bottom of your screen.
Select the Collection name where you want your assets to appear.
Note: You can also add multiple assets to multiple Collections simultaneously by selecting as many Collections as you want from the list.
Removing an Individual Asset from Your Collection
Find the asset you want to remove from the Collection.
Click the Bookmark icon below the asset you want to remove from your Collection.
Select the Collection name from the list.
Note: The asset will no longer appear in that Collection, but will still appear in your library.
Removing Multiple Assets from a Collection
Choose the Collection where the asset is added to from the left side bar.
Select all the assets you want to remove from the Collection.
Click Edit Attributes and choose Set Collections from the action bar at the bottom of your screen.
Select the Collection name where you want your assets to appear.
Refresh your browser.
Changing Your Collection View Name
From the left sidebar, look for the Collection you want to rename.
Click on the three dots beside the Collection name and click Rename View.
Type in your new Collection view name.
Click Save. Your new Collection view name will appear immediately.
Note: Changing your Collection View Name does not change the underlying UGC tag.
Sharing Your Collection with Someone Else
From the left sidebar, choose the Collection you want to share publicly.
Click on the three dots at the top right corner of the screen and choose Get a Public Link from the list.
Your custom URL will be copied to your clipboard automatically so you can paste it into a browser, email, or text.
Note: The recipient can see your asset in your view even if they don't have an Archive account. They won't be able to see or access anything other than the specific asset or Collection view you shared.
Deleting Your Collection
🚨 Important: Deleting a Collection is permanent and cannot be undone. Once deleted, the Collection cannot be restored — even by Archive Support. Double-check that you have the right Collection selected before confirming, especially if it has been built up over time or shared with teammates.
From the left sidebar, look for the Collection you want to delete.
Click on the three dots beside the Collection name and choose Delete {Collection_Name} from the list.
Note: Deleting the Collection view does not delete the UGC items themselves — they remain in your library and continue to appear in any other Collections they belong to.
Add a Collection View to a Group
From the left sidebar, look for the Collection you want to add to a group.
Click on Add to Group and choose the Group name from the list. If you don't have a group or want to create a new one, feel free to do so.
Choose the Group you want the Collection view to be added.
Setting Up Slack Alerts for a Collection View
From the left sidebar, look for the Collection you want to set up Slack Notifications for.
Click on the three dots beside the Collection name and choose Add Slack Alert from the list.
